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Motion Control Engineering & Manufacturing Resources

Office Hot Desking Essentials for Ergonomic Workstations

Posted by Weber Knapp on Jun 23, 2021 3:02:00 PM

hot desking essentials - stand up desk in pod of workers

Are you looking for office furniture that can serve multiple people of all sizes, at all times of the day? Hot desking (aka “hoteling”) is a growing trend that allows business owners or office managers to reduce overhead by not letting desks sit idle. Instead, employees reserve a desk as needed for their in-office days. 

While you can save money by having employees share workspaces, the hot desk furniture that fits one person perfectly might be too large or too small for the next. The same goes for hot-desking accessories like monitors and keyboards.

Choosing the right ergonomic hot-desking essentials will improve the functionality of this new style of office. It’ll also keep your employees more comfortable and productive, and even reduce long-term musculoskeletal injuries. 

Ergonomic Hot Desking Essentials for Office Workstations

A "one size fits all" approach toward workstations is bad for employee comfort, morale, and productivity. That's where adjustable, ergonomic office hoteling furniture comes to the rescue. 

Instead of one size for everyone, each employee can find their own comfort level. We've listed what we consider hot-desking ergonomic essentials below:


What would an article about hot desking furniture solutions be if it didn’t mention the seating arrangements?

Your employees don't want to spend hours at a time in a chair that's too short or too tall to get comfortable. An adjustable and ergonomic office chair lets them find a sitting position that's "just right."

Sit/Stand Desks

Don't make your employees spend precious minutes trying to find the right height for a sit/stand desk. An indicator button lets them set it once and forget it (as long as they remember their code!)

As a bonus, saved-settings capability reduces wear and tear on the desk because workers aren’t constantly fiddling around with the up and down buttons, searching for their sweet spot.

Monitor Arms

Ergonomic monitor arms allow your employees to position a computer screen according to their needs. 

Being able to raise or lower the screen helps the user avoid eye and neck strain. And if they're using two or more monitors, articulating arms also allow them to position the monitors left or right as needed.

Keyboard Trays

Adjustable, ergonomic keyboard trays and arms allow your employees to keep their arms, wrists, and hands properly aligned while typing. 

Most users need a negative tilt to maintain good posture. However, someone who likes to lean way, way back in their chair while typing may actually need a positive tilt. Fortunately, tilt indicator buttons will help each employee easily return to their most comfortable position.

Storage Solutions

Hot-desking employees will still need somewhere to store their valuables while they're in the office. Your team will feel better about the safety of their belongings if you provide employee storage: 

  • Lockers
  • Cabinets
  • Cubbies

Choosing the Right Materials for Your Hot-Desk Design

Durability and ease of cleaning are important factors when choosing hot-desking essentials. They're especially important with hoteling stations that are used by multiple people or shifts throughout the day and into the evening.

Some hoteling workstations have to stand up to frequent switching and near-constant use. 

You'll also want to choose furniture that meets the EPA's standards for indoor air quality. There's no sense in providing comfortable office furniture if it's slowly contaminating the air around it!

Have You Found the Office Hot-Desking Solutions You Need?

It isn't always easy choosing the right hot-desking essentials for your office. Keeping ergonomics in mind will help you find products that’ll work for the largest number of employees in the least amount of space.

The savings you'll realize by needing less furniture in a smaller office space can help pay for your investment in higher-quality ergonomic office equipment. Ultimately, the furniture and other ergonomic office equipment you choose will depend on your employees' needs and your desired balance of performance and budget.

For more information on outfitting your work or school office with the right ergonomic equipment, download the free e-book below:

Manager's Equipment Guide


Topics: Ergonomics, Motion Control, Engineering, Hinges, Safety, office equipment